The revenue utilized for work activities identified in the UPWP originate from two basic sources: federal transportation planning funds and non-federal sources used to match federal funds.
PPACG receives federal funds to undertake the required planning activities associated with the MPO designation. These funds, from the FHWA and FTA, are consolidated into a single grant that is apportioned to PPACG on an annual basis. This CPG requires a 17.21% match of local dollars. For an example of how the match works, if the MPO spends $100.00 on an approved activity consistent with the UPWP, the MPO submits an invoice to CDOT (which is acting as the fiscal agent for FHWA) to document the eligible expenditure. CDOT reimburses the MPO at a rate of 82.79% (100% less the required 17.21% match). In this example, CDOT would pay $82.79 back to the MPO.
For various reasons, PPACG does not always have the required match available to spend all the CPG funds available to it. Usually, the limiting factor to the MPO budget is the availability of match dollars. Understanding that the PPACG jurisdictions are facing their own budget issues, PPACG has worked with CDOT to use federal toll credits to undertake additional planning activities beginning in FFY2023 and anticipates utilizing that opportunity again in FFYs 2024 and 2025 if possible.
Additionally, the region receives Surface Transportation Block Grant (STBG) program funds, which are programmed through the MPO process that develops the regional TIP. Regional planning activities are eligible for STGB funds. However, PPACG is not currently using STBG for planning activities, and thus it does not appear in Figure 6. If and when the PPACG Board of Directors decides to allocate STBG funds to PPACG Planning activities, those activities will be referenced in the PPACG UPWP
The tables below provide the financial information for the MPO in FFY24 and FFY25.
Figure 6: FFY 2025 Budget Summary (rounded to the nearest dollar)
| Revenues and Expenditures | Federal Share | State Funds* | Local Match* | Total Funds |
|---|---|---|---|---|
| FFY2025 Revenues | ||||
| FFY2025 CPG | $1,490,175 | $309,771 | $0 | $1,799,946 |
| Anticipated Carry-over from FFY2024 | $342,631 | $0 | $71,224 | $413,855 |
| CDOT SPR (converted to CPG)** | $126,400 | $31,600 | $0 | $158,000 |
| Total FFY2025 Revenues | $1,959,206 | $341,371 | $71,224 | $2,371,801 |
| FFY2025 Expenditures | ||||
| Salaries, Fringe and Indirect | $1,241,851 | $186,925 | $71,224 | $1,500,000 |
| Direct Expenses | $336,129 | $75,197 | $0 | $411,326 |
| Total FFY2025 Expenditures | $1,577,979 | $262,123 | $71,224 | $1,911,326 |
* The federal share for MPO activities at PPACG cannot exceed 82.79%; the remaining 17.21% is generally matched by local funds. However, CDOT and PPACG will use toll credits in lieu of local match to increase the federal reimbursement rate to 100% in FFY25. It is anticipated that the use of toll credits is a onetime accommodation made by CDOT for FFY25 only. For carryover from FFY24, the match funds will remain local match.
** The expenses listed above include two items that will be funded by State Planning and Research (SPR) dollars; $158,000 in SPR funds will be converted to CPG and included in PPACG’s CPG contract with CDOT for FFY25. This funding will support a Regional Freight Study and the purchase of software to enable PPACG to fulfill state-required accessibility guidelines for website materials. Because this is included in the PPACG CPG contract, it is included here for transparency.
Note: Figure 6 includes only FHWA and FTA funds in the CPG allocations. PPACG is not using STBG for planning activities in the scope of this UPWP; if the Board of Directors allocated STBG for planning activities, it will be added to Figure 6.
The following list defines the Work Elements in this UPWP, and the financial budget for each task is listed in the following tables. Specific tasks for these Work Elements will be described later in this document. The amounts listed in Figure 7 account only for the CPG and SPR funds identified in Figure 6; when other funding sources are used for a Work Element, it will be identified in the detailed description in the Work Element.
- 610 – Program Administration and Coordination – Time is charged to this work element when it relates to overall administration of the program. This element also includes interacting with the community or our partners when those meetings are not specifically related to the LRTP or the TIP.
- 611 – Data Development and Information Management – Time is charged to this work element when it relates to developing Geographic Information Systems (GIS) information that can be used for a variety of sources. Information that is used for both the LRTP and the TIP are charged to this number. Administration of the GIS files would also be charged to this code. Modeling that is specific to the LRTP and the TIP will be charged to this element and includes the building, verification and testing of the model. Additionally, jurisdictional data requests are charged to this number.
- 612 – Transportation Improvement Program – Time is charged to this work element when it relates to development of the regional TIP. Performance measures as they relate to the TIP are charged to this element well.
- 613 – Regional Transportation Planning – Time is charged to this work element when it relates to development of the regional LRTP and related regional planning efforts. Performance measures and the congestion management process as they relate to the LRTP are charged to this element.
- 614 – Regional Transportation Related Environmental Planning – Time is charged when any transportation related work element touches on air or water quality. To include but not be limited to, roadway storm water mitigation, air quality planning and conformity, and travel reduction strategies
- 615 – Regional Specialized Mobility Services – Time is charged to this element for any work related to the administration of regional specialized mobility services. To include, but not limited to, administration of the PPACG regional 5310 FTA Grant Funds. PPACG will use a CPG for a portion of the transit planner staff position, which administers the 5310 process. Previously the 5310 program was run through the Area Agency on Aging (AAA) and only recently moved into the transportation department.
- 616 – Regional Safety Activities – Time is charged to this element for any work related to the administration of regional safety activities.
- 617 – Direct Expenditures – Time is not charged to this work element. Contracts and equipment that should not be charged to a specific work element are charged here.
Figure 7: FFY 2025 Expenditures by Work Element (rounded to the nearest dollar
| Work Element | Federal Funding | Non-Federal Funding* | Work Element Total | Percent of Total Salaries, Fringe, and Indirect |
|---|---|---|---|---|
| 610 – Program Administration and Coordination | $316,672 | $65,828 | $382,500 | 25.50% |
| 611 – Data Development and Information Management | $545,172 | $113,328 | $658,500 | 43.90% |
| 612 – Transportation Improvements Program | $94,381 | $19,619 | $114,000 | 7.60% |
| 613 – Regional Transportation Planning | $176,343 | $36,657 | $213,000 | 14.20% |
| 614 – Regional Environmental Transportation Planning | $39,739 | $8,261 | $48,000 | 3.20% |
| 615 – Regional Specialized Mobility Services | $40,981 | $8,519 | $49,500 | 3.30% |
| 616 – Regional Safety Activities | $28,563 | $5,937 | $34,500 | 2.30% |
| Total | $1,241,850 | $258,150 | $1,500,000 | 100.00% |
* The federal share for MPO activities at PPACG cannot exceed 82.79%; the remaining 17.21% is generally matched by local funds., However, CDOT and PPACG will use toll credits in lieu of local match to increase the federal reimbursement rate to 100% in FFY25. For carryover from FFY24, the match funds will remain local match. This table does not break down the local match and state funds because that will depend on the timing of the billing rather than the work element.
| Work Element | Federal | Cash | Work Element Total | Account Code | Direct Expense | Amount |
|---|---|---|---|---|---|---|
| 617 – Direct Expenses | WE-617 (76030) | Contract Services* | $363,891 | |||
| WE-617 (76060) | Printing/Reproduction Services | $1,200 | ||||
| WE-617 (77000) | Education/Training/Conference | $3,000 | ||||
| WE-617 (77150) | Travel Out-of-State | $4,000 | ||||
| WE-617 (77160) | Travel In-State | $1,200 | ||||
| WE-617 (77200) | Supplies | $2,760 | ||||
| WE-617 (77300) | Telephone | $2,540 | ||||
| WE-617 (77350) | Support Services/Postage | $120 | ||||
| WE-617 (77360) | Advertising/Public Notices | $3,200 | ||||
| WE-617 (77400) | Memberships/Dues | $9,895 | ||||
| WE-617 (77450) | Subscriptions/Publications | $120 | ||||
| WE-617 (77500) | Maintenance – Software and Equipment | $1,200 | ||||
| WE-617 (77660) | Capital – Software/Furniture/Equipment | $18,200 | ||||
| Total | $336,129 | $75,197 | $411,326 | Sub-Total WE-617 | Total Direct Expenses | $411,326 |