PPACG Board of Directors Policy for Selecting Board Officers
The PPACG Board of Directors (PPACG Board) established the following policy statements to guide the annual selection of PPACG Board Officers. In accord with the PPACG Board Bylaws, the PPACG Board Officers and Executive Director of PPACG serve as the Executive Committee of the PPACG Board. The Board Officer positions include the following positions: Chairperson, 1st Vice Chairperson, 2nd Vice Chairperson, Secretary, and Treasurer.
The following text describes of the duties of the Officer positions: The Chair shall preside over all of the meetings of the Council, sign appropriate legal documents and resolutions approved by the Board of Directors and represent the PPACG at meetings involving the affairs of the Council. Select the Board Officer Nominating Committee. The 1st Vice Chairperson shall fulfill the duties of the Chairperson when the Chairperson is unavailable to perform the required duties. The 2nd Vice Chairperson shall perform the duties of the Chairperson when the Chairperson and 1st Vice Chairperson are unavailable to perform the duties of Chairperson. The Treasurer shall review the financial documentation and co-sign the checks of the PPACG twice per month and be consulted by PPACG staff on various financial matters that may periodically arise. The Secretary shall co-sign the appropriate legal documents and resolutions of the PPACG approved by Board of Directors. All officers are signatories on the PPACG banking documents to ensure transactions can occur in the absence of the Board Treasurer.
The process for electing PPACG Board Officers shall be as follows:
Prior to the end of October
- The PPACG Executive director initiates a census of current Board members to determine who is interested in serving on the Executive Committee. The census will be conducted to ascertain:
- If Board members are interested in serving on the PPACG Executive Committee in specified positions
- If Board members are willing to serve on the PPACG Executive Committee in any position
- If Board members are not interested in serving on the PPACG Executive Committee
November Regular Board Meeting
- The nominating committee is selected by the Chairperson from Board members not applying for Board officer positions with the approval by the Board;
- Establish a deadline about the middle of November for submitting written requests by Board members to be considered for an officer position to the PPACG Executive Director;
- The Board Chairperson gives the Nominating Committee its charge and schedule.
December Regular Board Meeting
- The Nominating Committee presents the nominations for each of the Board Officer positions to the PPACG Board. This can be accomplished by a slate of officers or by individual officer positions. Deliberations by the Nominating Committee for Board Officers shall consider the following guiding principles:
- Consider Board members that have had significant experience with the organization;
- Consider the membership of the officers to consist of a mixture of individuals from the large and small member governments so that their perspectives are ensured;
- The City of Colorado Springs and El Paso County should each have at least one representative on the Executive Committee as they are the two large local governments that contribute over 90 percent of member dues to the organization;
- The Nominating Committee Chairperson will contact each individual Board member that is being considered as an officer for the PPACG Board to verify their interest.
January Annual PPACG Meeting
- The January Annual PPACG Board meeting packet shall announce the slate of officers.
- The Board Chairperson reads the current nominations and requests additional nominations from the Board members;
- The PPACG Board Chairperson conducts the voting process for the selection of Board officers.
Established October 2008