PIKES PEAK AREA COUNCIL OF GOVERNMENTS
DRAFT 2025 BUDGET DETAILS
The Fiscal Year (FY) 2025 Pikes Peak Area Council of Governments budget is attached for the Board’s review. The companion budget table for FY 2025 contains five-line items of revenue (rows 1-5) and 13 lines of expenditures (rows 6-18). In the descriptions below, each line-item number corresponds to the row number in the budget table.
REVENUES
PPACG total revenues for FY 2025 are anticipated to be $11,467,000. This revenue estimate is 16.93 percent or $2,338,000 less than the FY 2024 budget. Area Agency on Aging’s revenues dropped by $2 million due to the depletion of ARPA funding. The Military Planning budget dropped $1M due to program project changes. Offsetting the decline, the Transportation budget increased by $460,000 including $309,00 in state funding allocated to cover the required FY25 match.
- Federal, State, and Foundation Grants: $10,017,360 (87% of total budget)
PPACG estimates it will receive a total of $10,017,360 in revenue from Federal, State, and Foundation Grants and “pass-through” funds targeted for specific programs. The grant money that is “passed-through” directly to PPACG’s subcontractors is entirely contained in the Area Agency on Aging Department in the current budget. Federal, State and Foundation Grants continue to represent the largest share of our revenue in 2025. Table 1 shows our estimated grants for the 2025 calendar year.
Table 1 – 2025 Federal/State Grants for PPACG Programs
| REVENUES | 2025 Proposed Budget | 2024 Budget |
|---|---|---|
| Area Agency on Aging Subtotal | $7,099,400 | $9,084,059 |
| Colorado Department of Human Services | $101,967 | $42,580 |
| Ameri Corp- Vista Volunteer Program | $12,513 | $0.00 |
| Federal Older Americans Act Funding | $6,000,530 | $5,661,673 |
| Federal Transit Administration Funds/Mobility | $834,390 | $760,000 |
| Admin Community Living/American Rescue Plan | $150,000 | $2,487,806 |
| MIIR Implementation Phase 3 | $485,601 | $1,400,000 |
| Environmental Program Subtotal | $45,000 | $48,700 |
| State Water Quality Control Division 604(b) Grant | $45,000 | $48,700 |
| Transportation Program Subtotal | 2,387,359 | $1,776,217 |
| Consolidated FHWA/FTA Planning Grant | 2,387,359 | 1,776,217 |
| TOTAL GRANTS | $10,017,360 | $12,308,976 |
- Member Dues: $539,042 (5.3%)
Member dues continue to contribute an important share (5.3 percent) of PPACG’s overall internal program revenues. Member Dues, for the 2025 budget, are proposed to increase 1.9% ($10,051) over 2024. Please see the table below for the estimated due’s allocation for each member government in FY 2025. The table shows the assessed valuation of members’ property for 2022, the most recent complete year’s data available. The share of dues each entity pays is based on its share of total assessed valuation for either counties or cities and towns. As the assessed valuation changes from year to year, so does each member’s share of dues.
***Please note: 2023 Assessed Valuation were not available for all jurisdictions as of 9.15.24***
| Member Government | 2022 Assessed Valuation | Share of Assessed Valuation | Approved Member Dues 2024 | 2022 Assessed Valuation | Share of Assessed Valuation | Proposed Member Dues 2025 |
|---|---|---|---|---|---|---|
| COUNTIES | ||||||
| El Paso | $10,454,466,620 | 89.15% | $235,789 | $10,454,466,620 | 95.15% | $240,270 |
| Park | $567,054,111 | 4.84% | $12,789 | $567,054,111 | 4.84% | $13,032 |
| Teller | $705,698,090 | 6.02% | $15,916 | $705,698,090 | 6.02% | $16,219 |
| Total Counties | $11,727,218,821 | 100.00% | $264,494 | $11,727,218,821 | 100.00% | $269,521 |
| MUNICIPALITIES | ||||||
| Alma | $7,442,187 | 0.09% | $234 | $7,442,187 | 0.09% | $239 |
| Calhan | $7,337,390 | 0.09% | $231 | $7,337,390 | 0.09% | $235 |
| Colorado Springs | $7,504,518,700 | 89.37% | $236,370 | $7,504,518,700 | 89.37% | $240,862 |
| Cripple Creek | $58,089,030 | 0.69% | $1,830 | $58,089,030 | 0.69% | $1,864 |
| Fairplay | $19,733,832 | 0.23% | $622 | $19,733,832 | 0.23% | $633 |
| Fountain | $284,780,400 | 3.39% | $8,970 | $284,780,400 | 3.39% | $9,140 |
| Green Mountain Falls | $11,617,040 | 0.14% | $366 | $11,617,040 | 0.14% | $373 |
| Manitou Springs | $88,738,190 | 1.06% | $2,795 | $88,738,190 | 1.06% | $2,848 |
| Monument | $224,358,100 | 2.67% | $7,067 | $224,358,100 | 2.67% | $7,201 |
| Palmer Lake | $44,795,980 | 0.53% | $1,411 | $44,795,980 | 0.53% | $1,438 |
| Ramah | $622,320 | 0.01% | $20 | $622,320 | 0.01% | $20 |
| Victor | $4,922,250 | 0.06% | $155 | $4,922,250 | 0.06% | $158 |
| Woodland Park | $140,519,030 | 1.67% | $4,426 | $140,519,030 | 1.67% | $4,510 |
| Total Municipalities | $8,397,474,449 | 100.00% | $264,497 | $8,397,474,449 | 100.00% | $269,521 |
| GRAND TOTAL | $20,124,693,270 | $528,991 | $20,124,693,270 | $539,042 | ||
| $10,051 | ||||||
- Special District Revenues $608,395 (5.3%)
In FY 2025, PPACG is performing administrative functions for the Pikes Peak Rural Transportation Authority. Revenues are derived from the contract with the Pikes Peak RTA.
- Other Revenues $232,296 (2.0%)
This category includes revenues from several categories, such as:
- Advertising revenue generated by the PPACG Area Agency on Aging to help print the annual edition of the Yellow Book,
- SHIP Insurance Program
- Revenue received from program activities and donations,
- Interest earnings on bank accounts, and
- Local support/Inkind
- Total Revenues: $11,467,000
Total revenues for FY 2025 are forecasted to be $11,467,000 which is a decrease of $2,338,000; this is offset by an decrease, of the same amount, in expenses.
EXPENDITURES
- Personnel Costs: Estimated $4,749,000 (41% of total budget)
Personnel costs include salary and benefits for PPACG employees. As is typical for our quasi-public agency, PPACG’s personnel costs are largely funded (80-90 percent) through Federal and State grants. Benefits include payroll taxes, retirement contributions, and insurance programs: health, dental, vision, life, accidental death and dismemberment, and short- and long-term disability. We are requesting a budget for 41 positions which is the same as the 2024 budget. Three draft budgets are included for the board to review, with a total wage package increase at 3%, 4%, and 5%.
| Proposed Wage Package Increase | Total Proposed 2025 Wage Package Expense | Increase over FY24 | Percentage of Total 2025 Draft Budget |
|---|---|---|---|
| 3% | $4,708,393 | $119,226 | 41.10% |
| 4% | $4,749,142 | $159,975 | 41.40% |
| 5% | $4,789,890 | $200,723 | 41.80% |
- Contract Services: $5,820,994 (51%)
Contract services constitute the largest portion of our expenditure and include monies to fund specialized services not provided by our staff. This category includes Federal and State grant money that is “passed-through” to PPACG’s subcontractors in the Area Agency on Aging (AAA) to fund 19 service programs. In 2025 we have included $758,000 in pass through funds for 5310 FTA grant for transportation subcontractors in our AAA program. Additionally, this category includes auditing fees, legal fees, printing and graphics services.
- Conferences, Education, Training, and Travel: $86,897 (.8%)
This includes expenses for conference registration fees and associated employee for grant related travel both in-state and out-of-state, including reimbursement for mileage, per diem, meals, airfare, and hotels. This category also includes all registration fees related to staff training or education, as well as all travel expenses for PPACG’s Ombudsmen, who are visiting facilities in the region nearly 90 percent of their time.
- Non Reimbursable Expenses: $14,540 (0.1%)
This includes items that are not chargeable to grants through direct or indirect costs. These include meeting food, mileage for specific meetings, conference and luncheons or entertainment. This category is $3,120 lower than the 2024 budget.
- Supplies: $30,735 (.3%)
This includes office supplies, coffee and water service for the office and meetings as well as Program Supplies. Supplies are forecasted to increase $4,500 over the 2024 budget largely due to the Area Agency on Aging (AAA) expected costs for the Volunteer Program that were not accounted for in 2024.
- Communications: $54,780 (0.5%)
This includes all the telephone charges in the building, including cell phone charges for PPACG’s Ombudsmen and the Executive Director, and internet connection fees. Communication costs are forecasted to remain stable over the 2024 budget.
- Support Services: $51,281 (0.4%)
Support services include postage, advertising, and insurance costs. Insurance includes liability coverage for the building and contents, errors, and omissions coverage. Support services are estimated to increase by $3,000 over the 2024 budget.
- Professional Support: $47,970 (0.4%)
This includes dues for membership in various professional organizations for our staff as well as for our organization –Mountain States Employers Council (MSEC), the Association of Metropolitan Planning Organizations (AMPO), National Association of Region Councils (NARC) and the Colorado Association of Regional Organizations (CARO). This also includes subscription fees to various periodicals, and the purchase of books and journals. Professional Support increased $7,500 over 2024, due to the inclusion of a wage comparison survey fee of $8,000.
- Equipment Maintenance and Rental: $63,764 (0.6%)
This includes maintenance agreements for all office equipment, computer equipment, and rental fees for the copiers. FY 2025 Budget is $3,040 or 18.55 percent higher than 2025 budget largely due to increased costs service costs.
- Building Maintenance, Utilities, and Depreciation: $349,567 (3.0%)
This includes maintenance expenses (carpet, lighting, painting, janitorial, landscaping, trash removal, and HVAC services), utility costs (water, sewage, electricity), and building and equipment depreciation. This represents a $200,000 increase over the 2024 budget, primarily due to increased depreciation which now includes the 2024 air handling system installation.
- Equipment: $59,110 (0.5%)
This includes funding computers and other equipment for the PPACG programs costing under $2,500. This is a $7,500 increase over the 2024 budget. All departments have budgeted funds for computer replacement whose expected life span of three years has been exceeded.
- Capital Replacement Reserve: $138,222 (1.2%)
This reserve item is intended to address deferred maintenance and replenish capital reserves to the preferred 17% level.
- Total Direct Expenses: $11,467,000 (100.0%)
Total expenses for the FY 2025 draft budget are forecasted to be $11,467,000 which represents a $2,338,000 decrease from the FY 2024 budget.